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The Landscape

We had an initial meeting with a new small business client. During that meeting, we asked some preliminary questions regarding their current bookkeeping situation. We learned that the office manager who is responsible for the bookkeeping function was maintaining three different software packages:

QuickBooks was used to maintain the general ledger
A different piece of software was used to calculate and print payroll checks
A third piece of software was used for sales invoicing and accounts receivable management

Key Strategic
Financial Objectives

  • Upgrade and integrate the various internal systems for efficiency
  • Establish workflow processes to allow for substantial improvement in the timing of reporting
  • Utilize reporting to make growth decisions
  • Increase time spent on strategic issue rather than accounting matters

Kirsch CPA
Service Plan

  • Determine best practices for using QuickBooks most efficiently
  • Implement an outsourced CFO on a part-time basis
  • Development of key performance indicator tracking
  • Preparation and maintenance of ongoing strategic and cash flow plan

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The Result

We concluded that the use of three different systems had no operational benefits. Instead, it was causing confusion, errors, and inefficiencies. With our guidance and initial training, the client now uses one piece of software for all of their accounting needs. Gaining approximately 8 hours per month has given the business the time to look for opportunity to expand the business.